Environmental Assurance (Pty) Ltd (ENVASS) has an established Occupational Health and Safety Management division, serviced by highly qualified and experienced specialists and consultants. This division has been providing Occupational Health and Safety services across various sectors of industry, from corporate customers, small to medium enterprises, including the construction industry.



Objective – Transformation towards an engaged health and safety culture:


Leadership play an integral role in promoting organizational values and behaviours towards the transformation of health and safety performance and overall protection of employees, service providers, contractors and members of the public.

Health and Safety Services, Training and Contractors      

(Electronic Health and Safety File)


Our experienced team of specialist consultants come from a variety of backgrounds and are members of professional bodies, giving them both expert knowledge and industry experience.


Our services are tailored to meet your organizational requirements. Our health and safety consultancy service will help you create and maintain a safe and healthy working environment.


A key focus area is to ensure that all Principal /Contractors comply with the minimum requirements of the Occupational Health and Safety Act, Act 85 of 1993

Health and Safety Services

Health and Safety Services

  • OHS Legal compliance audits – Comprehensive audit.
  • OHS Baseline minimum compliance review.
  • Support with the compilation of contractor safety files
  • Baseline risk assessments.
  • Safety documentation management system review
  • ISO 45001 review.

Health and safety support product:

  • Health and safety documentation control system (electronic tool)

Why is it required?

Health and Safety in the workplace is a serious matter with significant legal penalties for those who do not implement and comply with the Act and Regulations. The Occupational Health and Safety Act, 85 of 1993, requires the employer to bring about and maintain, as far as reasonably practicable, a work environment that is safe and without risk to the health of the workers. The workers and the employer share a dual responsibility for health and safety in the workplace.

What is the benefit?
What are the benefits of following health and safety practices?

There are numerous benefits for following health and safety practices in the workplace, and benefits are based on employers demonstrating a ‘duty of care’ for their workers and anyone else who may be on their premises or acting on their behalf.
Benefit 1 – Protecting your workers
Following health and safety guidelines is primarily to protect employers and their workers from injury, illness or coming into any other form of harm in the workplace. One of the main benefits of following health and safety practices is, but not limited to, the prevention of common workplaces injuries such as back pain, falling from height, asthma, injuries from slips and trips and asbestos-related illness.

Benefit 2 – Reducing absences
Following health and safety guidelines and maintaining a safe work place will reduce the risk of work-related illnesses and injuries, and therefore reduce staff absences. Employers therefore also save money on the direct costs of absences, such as paying salaries.
Benefit 3 – Improving productivity
If your colleagues and employees are able to work in a safe environment, this will improve morale and overall productivity.
Benefit 4 – Saving money
By maintaining health and safety practices in the workplaces, and therefore reducing absences and improving productivity, you will be saving money by retaining staff. Money spent on absences and recruitment processes will decrease, and the business’ profits will increase.
Following health and safety guidelines and maintaining a safe work place will reduce the risk of work-related illnesses and injuries, and therefore reduce staff absences. Employers therefore also save money on the direct costs of absences, such as paying salaries.

Our Safety Division will help you keep your business up to date and ensure you are able to ensure employees follow correct procedures.

Monitoring, audits and reviews

Compulsory Annual Health and Safety Audits.

Have you done your Health and Safety Audit for this year yet, we can assist you!!

Private Colleges and Higher Education Institutions.


All private Colleges and higher education institutions (hereafter referred to as the Register) need to have an Annual Health and Safety Site Compliance Report.


Schools and colleges as employers have a legal duty to carry out suitable and sufficient risk assessments in accordance with Management of Health and Safety at Work Regulations 1999 for their buildings and activities including, for example, school visits.







Regulation 12. Quality assurance


(2) In the application contemplated in regulations 3, 4 and 5, an applicant must provide evidence that it complies with all regulations relating to the health and safety of persons on the premises.


Section 54(2)(a)(i) of the Higher Education Act, 1997 (Act No. 101 of 1997) (hereafter referred to as the Act). In terms of section 56(1) (a).




Compliance with health and safety regulations


Failure to submit audited annual financial statements


An applicant must provide evidence that it complies with regulations relating to the health and safety of persons on all its sites of delivery.


Declining application for registration


The Registrar may decide to decline the application for registration as a private higher institution, in accordance with section 54 (2)(b) of the Act. Reasons for declining an application can include the following:

  • Failure to meet the eligibility criteria.
  • Failure to meet quality assurance requirements and maintain acceptable standards.
  • Failure to meet the financial viability requirement.
  • Failure to comply with health and safety regulations.
  • Failure to satisfy the registrar that the registration of the applicant will be in the interests of the higher education system and the general public.

Our Health and Safety Division will assist you to comply with the health and safety regulations and provide you with an annual report as required’

Contractors (Electronic Health and Safety File)


Our Safety division will provide and customise an electronic health and safety file to all contractors required to work on projects under the supervision of the end user and Site personnel.


The information is provided as a Management Tool and must not be seen as a standalone product covering all the detailed legal requirements and ISO Standards. It is therefore important that the user of the product refers to the Principle Act and incorporated standards whenever a full understanding is required.


The Safety File is a record of information, prepared for the end-user and site personnel, which focuses on safety and health. The information it contains will also alert those who are responsible for the significant safety and health risks that will need to be addressed during subsequent maintenance, repair or other construction work.
On completion, the safety file must be delivered to the final owner of the project to which the safety file relates.

This file will include everything you need, from Appointments to Risk Assessments and everything in between with your company logo on all documents.


Every Health and Safety File needs to be ‘site specific’ and compiled in accordance with the client’s ‘site’s safety specifications. The overall information requirements remain the same, and the site specific documents will be added.


Our health and safety file, will consist of the following Documents:

  • Contractors electronic health and safety file


The electronic health and safety file makes provision for the contractor to create/print his own health and safety file with company logo. (File stickers, inside page and file index)


  • Provision to ad own documents


The electronic health and safety file makes provision for us to include specific documents e.g.  Contractors profile, policies, specific registrations etc.

  • System Implementation Plan

To ensure that every employee understands, implements and complies with the instructions, duties and outputs for the specific level of the employee as specified in the OH&S Management System.

  • Summary of OH&S rules & Specific requirements

The purpose of this “health and safety document” is to assist the Contractor to achieve compliance with relevant legislation by completing the requirements as listed. This will form the framework for the standardized health and safety management of Contractors.

  • Contracts


The file will include S37 (2) Agreement, OH&S Agreement, Employment Contract form and record of all persons on site forms.

  • Emergency Control


The file will provide a Performa emergency and site emergency plan.

  • Environmental control


The file will provide a ‘waste management guideline’ and ‘disposal of waste items’ documents.

  • Performa Fall Protection plan (if required)


Necessary documents available in the file will be the Performa Fall Protection Plan, guideline framework, ladders & platforms and Fall Protection Plan checklists.

  • Work Instructions, Safe Work Procedures and Guidelines


Example of Guidelines



Health and Safety Work Instructions, Safe Work Procedures and Guidelines is important because it protects the wellbeing of employers, visitors and customers. Due diligence towards Health and Safety makes good business sense. Workplaces which neglect health and safety, risk prosecution, may lose staff, and may increase costs and reduce profitability.


Applicable Work Instructions, Safe Work Procedures and Guidelines are available in the file.

  • Hazard Identification


Risk assessments are very important as they form an integral part of an occupational health and safety management plan. They help to: Create awareness of hazards and risk. Identify who may be at risk (e.g., employees, cleaners, visitors, contractors, the public, etc.)


Example of Risk Assessments

  • Incident Reporting


When incidents are investigated, the emphasis should be concentrated on finding the root cause of the accident rather than the investigation procedure itself so you can prevent it from happening again. The purpose is to find facts that can lead to corrective actions and not necessarily apportion blame.

  • Health and Safety Induction


Safety induction and training is done in conjunction with identifying hazards such as guarding exposed machinery, to eliminate or control the risk of injury.

  • Health and Safety Inspections


Workplace inspections help prevent incidents, injuries and illnesses. Through a critical examination of the workplace, inspections help to identify and record hazards for corrective action. Health and safety committees can help plan, conduct, report and monitor inspections.

  • Material Safety Data Sheets


A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. … The MSDS contains much more information about the material than the label.

  • Policies


A documented ‘health and safety policy’ is a legal requirement if you employ five or more people. If you have fewer than five employees you do not have to write anything down, though it is considered useful to do so if, for example, something changes.

  • Personal Protective Equipment


The Importance of Personal Protective Equipment. PPE is equipment that will protect workers against health or safety risks on the job. The purpose is to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective to reduce these risks to acceptable levels.

  • Performa Company Occupational Health and Safety Management Plan


The ‘Safety Management Plan’ is an organisational document that describes the company’s processes to manage their risk and meet its objectives.

  • Health and Safety Committees


An effective committee can help prevent injury and illness on the job; increase awareness of health and safety issues among workers, supervisors, and managers; and develop strategies to make the work environment safe and healthy.

  • Health and Safety Structure


A legal appointment is not a paper exercise, it is a formal acceptance of legal responsibility. It is essentially a contract and requires that the appointed person understands the objectives of the legislation, and the requirements imposed by the Act.


Ensure that employees, contractors and visitors know who is ultimately responsible for health and safety on site, who to contact in an emergency or for advice and support.


Why is a health and safety file required?


A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.


The client must ensure that health and safety file contemplated in regulation 7(1) (b) is kept and maintained by the principle contractor.


What is the benefit of a health and safety file?


To ensure that information about risks and hazards are collected, a response developed to manage these appropriately, and then communicated to all who need to know.


The Team

Flip de Witt


Flip started his career in 1981 as a Safety Officer, implement and manage Health and Safety, Management Systems, administrate and maintain policies and practices in line with statutory requirements and specific contractual and project requirements.


Career based on experience as a Health and Safety Manager within manufacturing, telecoms and facilities management.


Member of the Institute of Safety Management (IoSM) and registered as an Occupational Health and Safety Professional. (RosProf)


He has completed the SAMTRAC certification requirements and also obtained his National Diploma in Safety Management at Technicon RSA in 1992.


Flip SAIOSH Certificate 2021


Flip’s main hobbies are family, research, camping and various outdoor activities.


Derek Doveton


Derek started his career in Safety during 2000 as an Occupational Health and Safety training officer within the corporate environment and later moved into the Governance and Operation fields of Safety management where he remained until his voluntary early retirement as Senior Manager Risk and Compliance / Occupational health and Safety in 2019.





Certificate in training – Rand Afrikaans University



Integrated Internal SHEQ auditor – Certificate

SAMTRAC – Certificate / Cum laude

OHSAS 18001:2007 & ISO 14001:2004 certified

Risk Assessor – Certificate

Incident investigations – Certificate

Environmental Management & Systems – Certificate

Derek SAIOSH Certificate 2021

Interest / Hobbies



Family fun



The South African Occupational Health and Safety Act, 85 of 1993 stipulates that the Employer of a Company is accountable and responsible to ensure, as far as reasonably practicable, that he provides and maintains an environment that is healthy and safe for all its employees.


HAS-CON has developed a Safety Health and Environment (SHE) Companion as a valuable tool which can assist a Company to establish and maintain a SHE Program to achieve legal compliance.


The SHE Companion is provided on a CD or USB and contains software with numerous files of guidelines, templates, checklists, auditing spreadsheets, etc… read more

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