This Notice explains how we obtain, use and disclose your personal information, in accordance with the requirements of the Protection of Personal Information Act No 4 of 2013 (“Act”).

 

We are committed to protecting your privacy and to ensure that your personal information is collected and used properly, lawfully and transparently.

 

Why?

 

We collect and process your personal information mainly to:

  1. To provide comprehensive strategic, commercial and environmental consulting services as may from time to time be requested;
  2. Details for contractual drafting purposes;
  3. For invoicing and keeping record of clients and individual key client contact persons and liaison managers;
  4. Confirming, verifying and updating client details;
  5. Conducting market or customer satisfaction research;
  6. Providing communication in respect of the Organisation and regulatory matters that may affect clients; and
  7. In connection with and to comply with environmental, legal and regulatory requirements or when it is otherwise allowed by law.

 

We will use your personal information only for the purposes for which it was collected and agreed with you. In addition, where necessary your information may be retained for legal or research purposes.

 

What?

 

For this purpose, we will collect:

  1. Title, full names, initials and identity number/ passport number of natural person;
  2. Registration name and number or juristic person;
  3. Information required to provide the services;
  4. Social marketing platform information; and
  5. Tax numbers, contact number, property details, email addresses, fax numbers, web page details, postal addresses, physical addresses, banking details and BB-BEE information of clients, contractors or Government Institutions or subcontractors of clients, contractors, property owners or Government Institutions.

 

We collect information directly from you where you provide us with your personal details.

 

Disclosure of information

 

We may disclose your personal information to our service providers and subcontractors who are involved in the delivery of products or services to you.

 

We may also disclose your information where we have a duty or a right to disclose in terms of law or industry codes, where we believe it is necessary to protect our rights or to our auditors, legal advisors, etc.

 

Storage and retention and destruction of information

 

We will store your personal information electronically in a centralised data base, which, for operational reasons, will be accessible to all within the Organisation on a need to know and business basis, save that where appropriate, some of your personal information may be retained in hard copy.

 

We will ensure that your personal information which provide to us will be held and/or stored securely.

 

Once your personal information is no longer required due to the fact that the purpose for which the personal information was held has come to an end and has expired, such personal information will be safely and securely archived for such periods as may be required by any law applicable in South Africa.

 

Thereafter we will ensure that such personal information is permanently destroyed.

 

Your Rights: Access to information

 

You have the right to request a copy of the personal information we hold about you. To do this, simply follow the procedure as set out under our PAIA Manual and specify what information you require. The Manual can be accessed here: https://www.envass.co.za/promotion-of-access-to-information-act/

 

You have the right to ask us to update, correct or delete your personal information.

 

How to contact us

 

If you have any queries about this notice, you need further information about our privacy practices, if you wish to withdraw consent, exercise preferences or access or correct your personal information, please contact us.